I’m starting to gain a little bit of momentum in getting through the Acumatica University courses correctly. Tonight I passed the F110 Advanced General Ledger (V3.0) course.
One of the things that stood out to me this time around is the hard closing of sub modules. The product that I currently use (Sage 500) is just now finally incorporating this into their current version (7.5). It’s nice that Acumatica is including this from the beginning.
I wanted to test that the hard closing of sub modules feature actually works, so I went into the demo company and closed everything in AP up through period 01-2013. After closing the periods, the Financial Periods (GL201000) screen looks like this for year 2013:
Then I tried to create a bill in the Bills And Adjustments (AP301000) screen with a date that falls in the closed 01-2013 period. To my surprise, I was able to post the bill, although I did get this warning:
As first I was disappointed and thought that the feature wasn’t working. However, I then remembered the Allow Posting to Closed Periods checkbox that is in the General Ledger Preferences (GL102000) screen. Apparently, this is checked by default in the demo company.
I unchecked the Allow Posting to Closed Periods checkbox and tried creating a bill again in the 01-2013 period. And, as expected, I was not even able to save the bill because of the following error:
So, it looks like the feature is working (whew!). Also, it’s nice that Acumatica gives you the option to hard close sub modules or not. It’s up to you.